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How Many Users Can Use Zoom At The Same Time? – Systran Box.UW-Madison Zoom – Frequently Asked Questions

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The second is “Only authenticated users can join meetings” – enabling this ensures people must be logged into a Zoom account before they access your meeting. You can now make multiple recordings in the same Zoom session. This can be useful if want to have individual recordings for various parts of the session. If you have a shared Zoom account that you want everyone who is creating Events to use, that works, too! There is no limit to how many people can connect the.


Who Invited This Guy? – Ways to Keep Zoom Meetings Safe and Secure – ETHOS.


Enabling this will require your students to create a Zoom account, which creates additional steps for you. Click Save. Once you save, you can optionally add poll questions for your session by following the steps for creating polls ahead of lectures. Polls can also be added on-the-fly during the session. You and your students will see this session in the “Upcoming Meetings” tab in the Zoom area of the course. Note that the meetings students see will only be ones you’ve scheduled through Canvas using the process above.

To schedule Zoom lectures that students don’t use Canvas to access, go to ubc. If you don’t have an account, follow the steps for creating a UBC account above. Click Schedule a Meeting at the top. On this page, you can optionally create poll questions for your session by scrolling to the bottom of the page and clicking Create.

Open the Zoom application on your computer, and sign in with your Zoom account, if you are not signed in already. Click the Meetings icon at the top, if it is not selected already. Select the session you just scheduled, and click Copy Invitation next to the session. Paste this into a message to send to students. Securely share the information e. Tips Passcodes are mandatory and are automatically added for all new meetings scheduled with UBC Zoom accounts.

Your PMI is a persistent session link associated with your account that anyone can pop in and out of at any time. It is best not to share this information broadly. Avoid sharing session links or passcodes through public communication channels, as this allows anyone with the information to attend. You can add alternative hosts to a Zoom session e. By default, Zoom sessions scheduled in Canvas do not display a dial-in number.

If you need one, click the instructions for scheduling outside of Canvas and follow steps Note that fees may apply, depending on where students are calling in from. For students to see Zoom sessions in your Canvas course, you must either schedule sessions in Canvas or import them , if you schedule them outside of Canvas.

To import sessions, go to the Zoom area of your Canvas course, click the 3 vertical dots next to the schedule button, and select “Import meeting”. You will need to have the meeting IDs for any sessions you want to import; these IDs can be found on the Meetings page of the Zoom web portal. You can enable a chime to play when students enter the session and disable the chime once your session has started.

Consider leaving the ” Allow participants to rename themselves ” setting on. Keeping this option on empowers students to set their preferred name as well as include their pronouns, if they like. Prepare for your lecture session Find a private, quiet, well-lit room to avoid interruptions or distractions. Wear plain and neutral-coloured clothing. Clothes with strong detailing such as plaid shirts can create distortions in the video and remove visual detail from your face.

Use an external microphone one that you plug into your computer to help improve the audio quality of your presentation. Ideally, use headphones with a built-in microphone. Avoid pointing your camera directly at a light source or you will likely appear silhouetted. Instead, sit with the light shining on you directly or at an angle.

Make sure there is nothing behind you that will be distracting or revealing for students to see, or use the Zoom blurred background feature , which blurs your background on supported devices. Test your audio and video beforehand. Also ask students to go to zoom. Get someone e. You can also learn the differences between host and co-host roles , if you’re not sure who can do what actions in Zoom.

Help your students feel prepared too. Share UBC’s Zoom student guide with them and ensure they understand their options for participation. Share your online etiquette and expectations of students during lectures. This information should include setting basic communication protocol, e. Keep in mind that some students may have bandwidth limitations.

You may need to rely less on high-bandwidth tools such as screen-sharing and provide lecture materials ahead of time instead of providing them for download during lecture.

Run a real-time lecture with Zoom To include real-time closed captioning of your audio, first ensure the option is enabled for your account: Go to ubc. Scroll to the “In Meeting Advanced ” settings, make sure the “Closed captioning” toggle is on blue and the first two checkboxes are checked. Access your scheduled session: If you scheduled using Canvas, log in to your Canvas course, and click Zoom in the Course Navigation.

Click the Meetings icon at the top. Click Start for the session. You will be prompted to join immediately or test your speaker and microphone first. When you are ready, join. If you are using Zoom’s closed-captioning tool, click the Live Transcript icon at the bottom of the screen, and select Enable Auto-transcription under “Live Transcription”.

During the lecture, you can share your video and audio using the menu at the bottom of the screen. Controlling participation : Click the Participants icon to manage participants, including removing them, renaming them, muting their microphones, and stopping their shared video.

Chatting : Click the Chat icon to open the text chat panel. In the To: drop-down menu, choose whether to write to all meeting attendees or to individuals. Use the 3 dots in the panel to prevent or limit participants from chatting e.

Screen sharing : Click the Share Screen icon to share your whole desktop or specific windows and applications. To play a video, click the Share sound and Optimize for video clip checkboxes. Polling : Click the Polls icon to create and launch questions for your students to answer live during the session.

Breakout rooms : Click the Breakout Rooms icon to assign students to rooms for participating in smaller group discussions. This icon is visible to hosts and co-hosts of the session. To start recording, click the Record icon at the bottom of the screen.

Choose whether you want to record the session on your computer or to the Zoom cloud to store it online. To pause the recording, click the pause icon on the bottom of the screen. To stop the recording, click the stop icon. For cloud recordings, a pop-up will ask if you want to stop recording. Click Stop Recording. To end the session, click End at the bottom right of the screen.

This button will give you options for ending the session. If you recorded the session, you can access the recording depending on where you chose to record it: For cloud recordings : You will receive an email notification when the cloud recording is ready, with a shareable link and password that you can send to students.

For cloud recordings of meetings scheduled through Canvas : Log in to your Canvas course, and click Zoom in the Course Navigation. Click the Cloud Recordings tab to view recordings. Move the publish toggle to on blue for any recording to let students also see it.

For local recordings : When you end the session, Zoom will convert the recording and then open the folder it is stored in on your computer. Download your Zoom cloud recordings, especially if you intend to edit the video or reuse the recording in the future.

Steps for downloading are provided in the download section below. Tips If you use Zoom’s built-in closed-captioning tool, the transcript will download automatically to your computer as a text file when you end the session, in a folder created for the session. This tool works similar to the built-in Zoom tool, but requires you to keep the tool open in a separate browser tab or window throughout your lecture.

Zoom sessions do not require nor benefit from using a VPN. If you experience lag time when hosting, try turning off your video momentarily, if you can. If there is disruptive participant behaviour, you can stop all participant activity. This action will lock the meeting and stop all participants from using video, audio, and screen-sharing. Ask students to mute their microphones unless they are asking questions or responding.

Muting reduces interruptions, echoes, and background noise. This action mutes all current and new meeting participants, except for the host. Utilize your options for increasing interactivity: Invite collaboration with the whiteboard or annotating feature for documents you show with screen-sharing.

Ask students to respond using reactions or chat, or use the polling feature to get opinions or check student understanding of the topic. Divide the class into smaller groups for discussions using breakout rooms. Highlight parts of your screen while sharing by using the spotlight tools e.

Use the spotlight tool to turn your cursor into a laser pointer when presenting to direct attention to what you want to focus on. Use the vanishing pen to temporarily highlight information. Markings will vanish automatically after a few seconds. When presenting slides, you can enable slide control to give other participants control of the slide progression e.

Once enabled, student presenters can also give slide control to their peers. Learn the differences between host and co-host roles , if you’re not sure who can do what actions in Zoom. Understand local recording in Zoom , if you plan to record your lectures to store on your device.

If you don’t plan to share recordings outside the course or in a different term of the same course, students do not need to sign consent forms before recording. However, if you plan to share recordings outside the course or in a different term of the same course, you do need to obtain consent first.

Contact us at the LT Hub for more information. Record an in-person lecture with Zoom You can use a Zoom session to record an in-person lecture using your webcam, audio, and presentation slides—whether or not any students will be attending the lecture online.

Schedule a Zoom meeting in Canvas, following the steps for scheduling a real-time lecture in this guide. Before your class starts, connect your laptop to your classroom projector, set your display to mirror your screen, and open your slides. Once you’ve started your Zoom session, start recording by clicking the Record icon at the bottom of the screen. Choose to record the session to the Zoom cloud to store it online. If you do not see the record option, you may need to click More first.

At any time in the session, you can pause the recording by clicking the pause icon at the bottom of the screen. Share your presentation slides in the Zoom recording by clicking the Share Screen icon at the bottom of the screen and selecting your slides. The classroom projector will show only your slides, while your laptop will show your presenter’s view, Zoom controls, and video thumbnail.

At the end of your lecture, click End at the bottom right of the screen to stop recording. Zoom will then save your recorded lecture to the cloud.

You will receive an email notification when the cloud recording is ready. To share your recorded lecture with students, log in to your Canvas course and click Zoom in the Course Navigation. Click the Cloud Recordings tab to view the available recordings. Move the publish toggle to on blue for any recording to make it visible to your students. Tips Before your session, consider which elements of your lecture to record : For a simple capture setup that allows you to move around in the classroom, you can share your screen with Zoom and keep your webcam off, so you are only capturing your slides and audio.

For clear audio recording, you can connect a headset or wireless lapel microphone directly to your laptop. Either option will also give you the flexibility to move around, while maintaining sufficient audio. When answering questions from students in the “in-person” classroom, repeat the question before answering to capture it clearly in the recording. If you are using an external webcam, position it in the room to capture you as you teach.

Download Zoom recordings Zoom is not intended as a long-term storage solution, and it is not the best location to share recordings with others. Click the Cloud Recordings tab. Click the title of the recording that you want to download. Click the Download link just below your recording. Go to ubc. A list of your available recordings will appear under the Cloud Recordings tab. Click the 3 horizontal dots on the right side of the recording you wish to download, and select Download.

If a pop-up window appears, click Download again to confirm. Depending on your browser, the file will either download automatically or you will be prompted to save it. Tips Additional instructions are available to help you share your Zoom recordings via other UBC tools: To upload, edit, and share the recording in Canvas, you can use Kaltura, the media platform that is built into Canvas.

Follow the steps for adding and editing media in Kaltura. To upload a recording in a course on Microsoft Teams, follow the steps for uploading a file to Microsoft Teams. If any videos you intend to share outside of the course contain student audio or video, you must either edit out the students from the recording or obtain student consent to share it. See the Kaltura guide for steps on trimming, clipping or splicing videos.

At this time, Zoom cloud recordings need to be downloaded individually. It is currently not possible to download multiple recordings at once. Understand breakout rooms in Zoom Breakout rooms allow you to split your main session into separate, smaller sessions so students can interact in groups. Breakout room limitations Before using breakout rooms in a lecture, it’s important to know their limitations: Anyone with a UBC account can use up to breakout rooms for up to participants in any lecture.

You can also request a Zoom large meeting add-on to use up to breakout rooms for participants. Request the large meeting add-on for your account by contacting the helpdesk listed for you in the section above for requesting a UBC account. You will need to use the Zoom desktop application when running your session , to see how students are assigned to the breakout rooms. Using a mobile application will not work. Only the meeting host or a meeting co-host can assign students to the breakout rooms, so make sure you are the host or that the host or a co-host e.

Preassigned breakout room limitations We recommend using breakout rooms on-the-fly, since Zoom gives you the option to automatically or manually create groups or let students choose groups as you are running the session. You will need approval from your faculty or department to use pre-assigned breakout rooms, based on an academic need. Upon approval, your faculty or department should provide you with a process for gathering the student information required to pre-assign students to rooms.

Contact us at the LT Hub to learn more about this requirement, if you have not received instructions. You can pre-assign a maximum of 50 breakout rooms for up to participants. Every student in your course will need to have an activated Zoom account as pre-assigning students requires entering their emails. Check with your faculty or department on how to handle this with your students. Students will need to log in to their Zoom accounts and use the Zoom desktop application to join the lecture.

Pre-assigned breakout rooms will not work for them in the mobile application. Only the person who schedules the Zoom session can pre-assign the students to rooms. If you have someone else e. The same pre-assigned breakout rooms will be applied to all session occurrences , if you use a recurring Zoom session for your lectures.

To create different breakout room pre-assignments, you will need to create separate Zoom sessions for each lecture. Use breakout rooms during a real-time lecture with Zoom Breakout rooms allow you to split your main session into separate, smaller sessions so students can interact in groups. In your active session, click the Breakout Rooms icon at the bottom of your screen to assign students to breakout rooms.

If you do not see the breakout rooms option, you may need to click More first. Select the number of rooms you would like to create and how you would like to assign your participants to those rooms: Assign automatically: Zoom will split your students up evenly into each of the rooms.

Assign manually: You will choose which students are in each room. Let participants choose room: You will set up empty rooms, and students will select one to join. Click Create.

Your breakout rooms will be created but not yet open to students. Adjust your room settings as needed, including manually assigning students and renaming, adding, or deleting rooms.

Click Options on Windows or the gear icon on Mac to manage settings for breakout rooms, including allowing students to return to the main session and automatically closing the breakout rooms after a set time.

When you are ready to start your breakout rooms, click Open All Rooms. All participants will be moved or prompted to move into their respective rooms. Tips Breakout rooms are versatile private spaces that may be used in other ways , such as virtual office hours, one-on-one meetings, or exam invigilation. Anyone not assigned to a breakout room will remain in the main session when the rooms are started, including you as the host. Options available to the meeting host and co-hosts during breakout rooms include: Joining any breakout room, returning to the main session, or switching to another room.

Closing all breakout rooms, which will by default show a second countdown to everyone before returning them to the main session. Broadcasting a message to all breakout rooms e.

Sharing your screen from the main session directly into all open breakout rooms without sharing your video and audio e. Only the meeting host will be alerted if any students have requested help in their breakout room , which they can do by clicking the “Ask for Help” option in the room. Zoom support provides more detailed information on enabling breakout rooms and managing breakout rooms. Ask poll questions during a real-time lecture with Zoom The polling feature allows you to create multiple-choice questions you decide whether students select one or several of the options presented and then gather responses from your class during live lectures.

Create a poll Add a poll to your meeting ahead of time: Go to zoom. If you don’t see any sessions, follow the steps above for scheduling a real-time lecture. Click the title of the meeting you wish to add a poll to. Scroll to the bottom of the page. Click Create to make a poll. Select Poll. Type in the poll question, and select if you want the question to be “single choice” students choose one answer or “multiple choice” students can choose more than one answer , then add the answer options.

Choose whether you want students to answer anonymously by clicking the 3 dots at the bottom. If you would like to add another question to this poll, click Add a Question. When you are finished, click Save. Launch a poll In your active Zoom session, click Polls at the bottom of the screen. Select the poll you would like to launch from the drop-down at the top. This drop-down will only appear if you have more than one poll.

Click Launch. Students will be prompted to answer the poll questions and you will be able to see the results as they come in. Use this feature to further protect your meeting from random attendees jumping on. This will cause a right-hand sidebar to pop up listing all participants in the meeting. Remove a disruptive user: If a user is being disruptive, there is a simple way to remove them from the meeting. Easy as that — no more disruptions. Mute your participants: Maintaining control of the volume and who is talking can make a huge difference in your meetings.

There is an easy way to shut off these features for meeting participants — visit your settings page on www. Ethos is a multiplatform branding agency that develops and executes integrated marketing campaigns across multiple channels for companies inside and outside of Maine. With Ethos, you get more than a marketing agency. You get a long-term partner whose goals are your goals.

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